Administration and HR Officer

About This Opportunity

The Administration and HR Officer is responsible for the smooth day-to-day running of the office and the organization’s human resource functions. The role combines general administrative support, such as managing office operations, records, procurement, and logistics, with core HR duties, including recruitment, onboarding, employee records, leave and attendance management, payroll inputs, and staff welfare. The post holder will ensure that policies are applied consistently and that the organization complies with labor laws and internal procedures.

Reports ToAdministration and HR Manager

Daily Impact & Scope

Key Responsibilities & Deliverables

Administration

• Oversee general office operations, including office supplies, utilities, security, cleaning, transport, and maintenance services.
• Manage the fixed asset register, including asset tagging, periodic verification and disposal processes.
• Record asset movements, losses, damage, and disposals, ensuring appropriate approvals.
• Manage the vehicle fleet, fuel logs, and coordinate office equipment maintenance, ensuring proper authorisation and documentation.
• Coordinate staff travel, accommodation and logistics for meetings, workshops and events.
• Oversee service contracts and renewals, thus, insurance, licences, internet, equipment servicing, leases, etc.
• Coordinate procurement of goods and services in line with approved budgets and procurement procedures.
• Source, evaluate and shortlist suppliers; obtain competitive quotations and prepare comparative analyses to ensure competitive pricing, quality, and value for money.
• Support the procurement committee by preparing evaluation reports and minutes, and communicating award decisions.
• Prepare purchase orders and contracts, and follow up with suppliers on delivery schedules, quality and compliance.
• Verify supplier invoices against orders and delivery records before passing them to Finance for payment.
• Ensure all procurement activities are appropriately authorized and supported by complete documentation and fully comply with organizational policy and procurement best practices.

Human Resources

• Recruitment and onboarding.
• Managing employee relations.
• HR administration and employee records management.
• Working with the HR Manager in compensation and benefits management.
• Ensuring that there are adequate up-to-date HR policies and full compliance.

Reporting and Compliance

• Ensure compliance with HR, administration, asset management and all relevant company policies and applicable regulations.
• Support internal and external audits by providing complete and well-organized HR and Administration documentation.
• Prepare periodic HR and administration reports.
• Contribute to reviewing and improving HR and administrative procedures.

Ideal Candidate Profile

Qualifications & Experience

• Bachelor’s degree in Business Administration, Human Resource Management, Procurement and Supply Chain Management, Accounting or a related field.
• Minimum of 4 years’ experience in an Administration and HR role.
• Good knowledge of procurement, labor law and HR practices.
• Proficiency in Microsoft Office and HR systems.
• Integrity and discretion in handling confidential information.

What You Bring

Skills & Competencies

• High integrity and a strong commitment to ethical, transparent practice.
• Strong attention to detail and accuracy in documentation.
• Good negotiation skills.
• Planning, organization and the ability to manage competing deadlines.
• Numerical skills, including the ability to compare costs and analyze quotations.

Terms of Employment

Remuneration

Salary

Competitive salary + comprehensive healthcare

You will sign an employment contract with Ufulu Finance Limited.