Human Resources Clerk (1 Post)

OVERVIEW

Shayona Cement Corporation invites applications from suitably qualified, organised and detail-oriented candidates for the position of Human Resources Clerk, based in Lilongwe.

The company is seeking a highly organised individual to support its human resource and administrative functions, including employee records management, recruitment, onboarding, payroll and timekeeping administration, and employee relations.

JOB TYPE: Full Time

Date Posted: Wednesday, 11th November 2026

Application Deadline: Saturday, 21st November 2026

Number of Vacancies: One (1)

POSITION: HUMAN RESOURCES CLERK

Job overview

The Human Resources Clerk will provide administrative support to the Human Resources Department by maintaining employee records, coordinating recruitment and onboarding activities, supporting payroll and attendance administration, and assisting with disciplinary and grievance documentation.

The successful candidate will also serve as the first point of contact for routine employee HR enquiries, referring complex matters to the HR Officer.

DUTIES AND KEY RESPONSIBILITIES

The Human Resources Clerk will be responsible for:

1. Employee Records and Administration

• Maintain and update employee records and personnel files.
• Ensure employee information is accurately recorded and properly organised.
• Support general human resource administrative activities.

2. Recruitment and Onboarding

• Coordinate recruitment and selection support activities.
• Assist with the onboarding of newly recruited employees.
• Prepare and maintain relevant recruitment and employee documentation.

3. Payroll and Timekeeping Administration

• Support payroll administration processes.
• Assist with staff attendance and timekeeping records.
• Help ensure that relevant employee information is accurate and up to date.

4. Employee Relations and HR Support

• Prepare documentation for disciplinary hearings and grievance processes.
• Serve as the first point of contact for employee HR enquiries.
• Refer complex employee matters to the HR Officer.
• Perform any other human resource duties assigned by supervisors.

Qualifications and experience

Qualifications

Applicants should possess:

• A Malawi School Certificate of Education (MSCE).
• A Diploma in Human Resources Management, Office Administration or a related field.

Experience

• At least two (2) years of experience in a Human Resources role.

Skills and competencies

The ideal candidate should demonstrate:

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Excellent communication and organisational skills.
• Strong time-management abilities.
• Ability to maintain accurate employee records.
• Good administrative and record-keeping skills.

PERSONAL ATTRIBUTES

The successful candidate should demonstrate:

• High levels of confidentiality and professionalism.
• Ability to handle sensitive employee information responsibly.
• Strong attention to detail.
• Good interpersonal and communication skills.
• Ability to work effectively as part of a team.

How to apply

Interested and suitably qualified candidates should submit the following documents:

• An updated Curriculum Vitae (CV).
• A cover letter.

Applications should be addressed to:

Shayona Cement Corporation

P.O. Box 679

Lilongwe, Malawi.

Email: [email protected]

Closing Date: Saturday, 21st November 2026

Applicants are encouraged to submit their applications before the deadline.