Framework Agreement for Provision of Motor Vehicle Hiring Services

The Electricity Supply Corporation of Malawi (ESCOM) Ltd

Specific Procurement Notice (SPN)
Request for Bids
Framework Agreement(s) for Non-Consulting
(Primary Procurement, One-Envelope Bidding Process)

Procuring Agency: Electricity Supply Corporation of Malawi
Country: Malawi
Name of Project: ASCENT
Framework Agreement Title: Provision of Motor Vehicle Hiring Services
RFB Reference No.: ESCOM-W-582144-NC-RFB
Loan No./Credit No./Grant No.: IDA 410

1. The Electricity Supply Corporation of Malawi has received financing from the World Bank toward the cost of the ASCENT project and intends to apply part of the proceeds toward payments under Call-off Contracts that may be awarded under the Framework Agreement (FA) for Provision of Motor Vehicle Hiring Services concluded through this RFB Primary Procurement process.

2. The Procuring Agency is undertaking the Primary Procurement with a view to concluding a Framework Agreement. The Procuring Agency is the sole Employer under the Framework Agreement. The Procuring Agency now invites sealed Bids from eligible Bidders for Provision of Motor Vehicle Hiring Services.

3. The Framework Agreement to be concluded will be Single-User. The Single-User entitled to purchase under the Framework Agreement is ESCOM.

4. The Framework Agreement to be concluded will be Single-Service Provider.

5. The selection of a FA Service Provider to be awarded a Call-off Contract will be done through a Secondary Procurement process as defined in the Framework Agreement. However, the conclusion of a Framework Agreement shall not impose any obligation on the Procuring Agency, including participating Employers, to purchase Non-Consulting services under a Call-off Contract. The conclusion of a Framework Agreement does not guarantee that a FA Service Provider will be awarded a Call-off Contract.

6. Bidding will be conducted through International Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank’s Procurement Regulations for IPF Borrowers, Sixth Edition, February 2025 (Procurement Regulations), and is open to all eligible Bidders as defined in the Procurement Regulations. Bidders may submit Bids for one or more lots.

7. The Framework Agreement shall be concluded for a Term of 3 years from the commencement date stated in the Framework Agreement.

8. The Primary Procurement shall establish a Closed Framework Agreement(s).

9. Interested eligible Bidders may obtain further information from the Electricity Supply Corporation of Malawi (ESCOM) Ltd, The Chairperson of Internal Procurement and Disposal of Assets Committee, and inspect the bidding document during office hours 0900 to 1200 hours and 1330 to 1630 hours at the address given below.

10. The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a non-refundable fee of MWK50,000.00 or in a convertible currency. The method of payment will be a Direct Deposit to the following accounts:

Foreign currency payments
– Beneficiary account name: ESCOM Border Towns
– Beneficiary address: P.O. Box 2047, Blantyre
– Beneficiary bank: Standard Bank
– SWIFT code: SBICMWMXXXX
– Bank account: 9100000906260
– Currency: USD

Local currency payments
– Beneficiary account name: ESCOM Main
– Beneficiary address: P.O. Box 2047, Blantyre
– Beneficiary bank: National Bank of Malawi
– SWIFT code: NBMAMWMW002
– Bank account: 694592
– Currency: MWK

The document will be sent by Courier and Email. Please note that the bidding documents are being provided in hard copies. However, only for the convenience of the bidders, in filling the various Forms, a soft copy in CD is also being given along with the hard copy. The bidders should note that in case of any difference in the hard and the soft copy, the one in hard copy only will prevail.

11. Bids must be delivered to the address below on or before 10:00 AM, 11 December 2026. Electronic Bidding will not be permitted. Late Bids will be rejected.

12. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s/bidders’ beneficial ownership, as part of the publication of the conclusion of framework agreement notice, using the Beneficial Ownership Disclosure Form included in the bidding document.

13. The addresses referred to above are:

For inspection of bidding document:
The Chairperson of the Internal Procurement and Disposal of Assets Committee
Electricity Supply Corporation of Malawi (ESCOM) Ltd
ESCOM House, Annex Building, 9 Haile Selassie Road
Projects Procurement Section
P.O. Box 2047
Blantyre, Malawi
Tel: +265 1 822 000
Email: [email protected]
https://www.escom.mw/?source=malawi24.com/vacancies

For submission of bids:
The Chairperson of the Internal Procurement and Disposal of Assets Committee
Electricity Supply Corporation of Malawi (ESCOM) Ltd
ESCOM House, Annex Building, 9 Haile Selassie Road
Tender Box – Projects Procurement Office
P.O. Box 2047
Blantyre, Malawi
Tel: +265 1 822 000
Email: [email protected]
https://www.escom.mw/?source=malawi24.com/vacancies

For opening of bids:
ESCOM Training Centre
Mpemba, Blantyre