Accountant & Administrator

About Drone Link

Drone Link is a Malawian company founded in 2021 that provides drone-based precision agriculture and geospatial intelligence services. The company combines drones, GIS, data and digital tools to help farmers, organisations and communities make better decisions.

Drone Link is growing and is looking for a reliable finance and administration professional to help build strong financial foundations.

Role Summary

Drone Link is seeking a detail-oriented Accountant & Administrator to manage day-to-day accounts, support financial planning, and ensure the company remains organised and compliant. The successful candidate will maintain accurate financial records, ensure timely tax compliance, and support smooth business operations.

Key Responsibilities

1. Accounting and Bookkeeping

• Maintain accurate books of account, including recording income, expenses, invoices and receipts.
• Prepare and send client invoices and follow up on payments.
• Process payments, manage petty cash and perform monthly bank reconciliations.
• Prepare monthly management accounts and financial reports.

2. Financial Modelling and Planning

• Build and maintain financial models, budgets and cash-flow forecasts.
• Prepare financial information for funding applications, grant proposals and pitch decks.
• Track project budgets and report on spending against grant and donor funds.

3. Tax and Compliance

• Prepare and file tax returns and statutory obligations on time, including Malawi Revenue Authority requirements such as VAT, PAYE and corporate income tax, where applicable.
• Keep company records ready for audits and donor reporting.
• Keep up to date with changes in tax and regulatory requirements.

4. Administration

• Maintain filing systems, contracts, company records and registers.
• Support HR administration, including staff records, contracts, leave and payroll inputs.
• Manage procurement and supplier records, including equipment and drone-related purchases.
• Support the founder with scheduling, correspondence and meeting follow-up.

Requirements

Essential Qualifications and Experience

• Diploma or degree in Accounting, Finance or a related field.
• At least 2–3 years of relevant experience in accounting and administration.
• Strong knowledge of bookkeeping, financial statements and tax compliance in Malawi.
• Advanced Excel/Google Sheets skills, including building financial models.
• Experience with accounting software such as QuickBooks, Sage, Xero or similar.
• Strong attention to detail, honesty and good organisational skills.
• Good written and spoken English.

Desirable Qualifications and Experience

• Professional qualification or progress towards one, such as ACCA, CIMA or ICAM membership.
• Experience with grant or donor financial reporting.
• Experience working in a startup, NGO, agriculture or technology company.
• Comfort with digital tools and willingness to learn new software.

How to Apply

Interested candidates should complete the online application form.

For more information and the application form, visit:
https://sites.google.com/view/dronelinkcareers/home

Please have the following ready:

• Your CV.
• A short cover letter.
• Copies of your academic and professional certificates.

For enquiries:

Email: [email protected]
Phone: +265 888 321 355

Application Deadline: 21 October 2026

Only shortlisted candidates will be contacted.

Drone Link is an equal opportunity employer, and women are strongly encouraged to apply.