Warehouse and Logistics Officer

POSITION: Warehouse and Logistics Officer.

Location: Blantyre.

Department: SCM-Warehousing and Logistics.

Job Purpose

The job holder will be responsible for tracking company inventories from the time of delivery to the time of dispatch and advising if there is a need for stock disposal as per laid-down company procedures and reporting.

Overview

Bespat Human Capital Management, is a Human Resource Recruitment and Management provider established to provide leading-edge people management solutions and consulting services to businesses, organizations and government. On behalf of our client, we are now looking for an experienced Warehousing and Logistics Officer to join a team of experts in the department.

  Key Responsibilities  

1. Proper Tracking of the Commercial and Network Equipment stocks

1. Regular follow-up with partners to ensure compliance with advised delivery timelines.
2. Escalate any delays experienced.
3. Coordinate with the in-house Clearing Officer to ensure timely customs clearance of shipments, including follow-up on documentation and payment of applicable duties and taxes.
4. Ensure receipts and coding of assets in the system.
5. Advise on users on receipts of any kind of stock in the warehouse.

2.  Managing Warehousing facility in terms of storage capacity

1. Ensure adequate arrangements and provision of required warehouse space.
2. Facilitate the disposal of obsolete or faulty or damaged stocks in accordance with the prescribed guidelines.

3.  Implementing process and improvement of audit scores and enhance the efficiency of warehousing and logistic function

1. Develop/review SLAs to clarify expectations between different parties.
2. Ensure that all warehouses are following the warehouse inventory procedures as per company requirements. E.g. SCM blue book and Warehouse manual.
3. Tracking of all receipts and dispatch of commercial stock by ensuring that no stock is issued without proper authorization and accountability for the same.

4.  Managing all Logistics Function for Commercial stock both internal and external customers

1. Providing all status reports on Freight, Forwarding & Clearing of all goods purchased by company, and ensuring that proper records maintained with all supporting documents well filed.
2. Manage courier service providers to ensure timely, dependable, and high-quality delivery services to distributors and shop stores/ warehouses.
3. Ensure that all partners (internal and external) are compiling by the Sales OrderManagements (OM) process   as per company policy and requirement.  

5.  Reporting

1. Providing inventory reports for all items that kept in the warehouse and tracking ageing for the same.
2. Ensure monthly stock counts of inventory conducted in all warehouses and reconciled against system stock balances.
3. Investigate all variances, escalate discrepancies appropriately, and ensure corrective actions taken and issues closed.
4. Always consulting with users and the Finance Department to ensure all inventory managed and accounted for in accordance with established accounting policies, guidelines, and procedures.

Educational Qualifications  

• A Bachelor’s Degree in Supply Chain Management, Logistics, Procurement, Transport and Logistics, Business Administration, or a related field from a recognised institution.
• A professional qualification in Supply Chain Management, Logistics, Procurement, or Warehousing will be an added advantage.
• Membership of a recognised professional body such as CIPS, CILT, or a related professional association will be an added advantage 

Relevant Experience

• At least 3–5 years of relevant experience in warehousing, logistics, inventory management, supply chain, or a related field, preferably within a large organisation or fast-paced commercial environment.
• Proven experience in warehouse inventory management, including stock receiving, coding, storage, issuance, dispatch, stock reconciliation, and inventory tracking.

Personal Attributes & Competencies  

• Strong communication skills
• The ability to maintain good working relationships
• The ability to remain calm under pressure
• Self-motivation
• Good team working skills

How to Apply  

Interested candidates who meet the above requirements are invited to submit their applications, including a detailed application letter, CV and copies of relevant qualifications, to:  [email protected]  

Closing Date: 09th October 2026.